AWIPRISES SPORTS (PVT) LTD
Order Confirmation and Binding Agreement
All orders placed with AWIPRISES SPORTS (PVT) LTD shall only become legally binding upon written confirmation issued by the Company and receipt of the agreed advance payment in cleared funds. Any quotation, estimate, digital discussion, or verbal exchange shall not constitute a legally enforceable agreement unless formally acknowledged in writing by authorized Company representatives.
The Client bears responsibility to ensure that all technical specifications including garment design, fabric composition, GSM, measurement charts, quantity breakdown, branding placement, labeling instructions, packaging details, and customization techniques are finalized prior to confirmation. Once the order enters the production schedule, operational resources including materials, labor allocation, and manufacturing capacity are reserved specifically for that order.
Any inaccuracies, omissions, or ambiguities in the confirmed documentation shall remain the responsibility of the Client. The Company shall rely exclusively on the written specifications approved at confirmation stage. This structured confirmation process is designed to eliminate uncertainty and protect both parties from future disputes arising from informal communications or incomplete documentation.
Payment Terms and Production Authorization
Production shall commence strictly after confirmation of full advance payment unless otherwise agreed under a formally executed written contract. The standard commercial structure operates on a 100 percent advance basis due to the customized and non-resalable nature of manufactured garments. Once production begins, materials are cut, dyed, and customized specifically for the Client’s brand identity, making reversal impractical.
All payments must be made through recognized banking channels into the Company’s designated account. The Client shall bear responsibility for all transaction fees including intermediary banking charges, currency conversion costs, and international transfer deductions. Payment shall be deemed received only upon full credited clearance in the Company’s account.
Delays in payment clearance may result in production rescheduling without liability to the Company. The Company reserves the right to suspend production or withhold shipment in case of incomplete or disputed payments. This policy ensures financial transparency, operational stability, and mutual commercial clarity.
Sample Development and Pre-Production Approval
The Company shall develop production samples within approximately seven working days from the date of payment confirmation and receipt of complete technical documentation. Working days exclude Sundays and officially recognized public holidays. Sample timelines may extend reasonably in cases involving complex construction, intricate embroidery, multi-layer printing, or specialized fabric treatments.
No bulk production shall begin without written approval of the pre-production sample from the Client. The purpose of the sample stage is to validate measurement accuracy, finishing quality, branding placement, stitching construction, and overall garment structure.
Clients are expected to review samples carefully and provide consolidated feedback to avoid repetitive revision cycles. Once written approval is issued, the sample shall serve as the benchmark standard for bulk production. Minor variations within industry tolerance may occur during mass manufacturing due to material behavior and scaling processes; however, the Company shall aim to replicate approved standards as closely as commercially feasible.
Custom Fabric Development and Color Consistency
Where orders require custom fabric sourcing, specific GSM development, or Pantone-matched dyeing, an additional period of approximately eight working days shall be added to the production timeline. This timeframe allows for fabric procurement, dye processing, stabilization, and internal quality verification prior to garment assembly.
The Company endeavors to match Pantone references as closely as technically possible; however, the Client acknowledges that slight color variation may occur due to fabric composition, dye absorption characteristics, lighting conditions, and screen calibration differences. Such minor deviations shall not constitute manufacturing defects provided they remain within commercially acceptable industry tolerance.
For custom-dyed fabrics, minimum quantity requirements may apply to maintain color batch consistency. The Client accepts that fabric dye lots are produced in controlled batches and future reorders may carry slight shade variations unless specifically reserved under bulk dye commitments.
Bulk Production Lead Time and Scheduling Integrity
Bulk production lead time is estimated at fourteen to fifteen working days following written sample approval and payment confirmation. For projects involving custom fabric development, total estimated production duration may extend to seventeen to eighteen working days. Production time calculation begins only when all required elements, including payment clearance, approved samples, finalized artwork files, and confirmed size charts, have been received.
The Company schedules production based on capacity allocation and operational sequencing. Delays caused by incomplete information, repeated revisions, late size confirmations, or delayed feedback from the Client shall automatically extend production timelines without penalty.
While the Company commits to disciplined workflow management and timely execution, timelines represent reasonable commercial estimates rather than guaranteed calendar commitments. Unexpected raw material shortages, logistics interruptions, or regulatory inspections may require scheduling adjustments in good faith.
Order Modification and Change Management
Once bulk production has officially commenced, no alterations to approved specifications including design elements, measurement breakdown, fabric selection, color references, branding placement, labeling instructions, or packaging configuration shall be permitted without formal written approval from the Company.
Production is a structured sequence involving material cutting, fabric allocation, labor scheduling, and machine setup. Any modification requested after initiation disrupts operational flow and may result in material wastage, recalibration of machinery, and labor inefficiency. Therefore, post-initiation changes shall be subject to additional charges covering material losses, operational disruption, and extended production timelines.
The Company reserves sole discretion to accept or reject modification requests depending on the stage of production at which the request is made. This clause ensures operational integrity and prevents production instability caused by late-stage revisions.
Structured Communication and Progress Updates
AWIPRISES SPORTS (PVT) LTD is committed to maintaining transparent and structured communication throughout the manufacturing lifecycle. A designated company representative shall coordinate with the Client from sampling stage through bulk production and dispatch. Updates shall be provided at reasonable intervals covering progress milestones such as sample completion, production initiation, inspection stage, and shipment dispatch.
Clients are expected to respond promptly to requests for clarification or approvals. Delays in communication may affect production timelines and shall not constitute Company liability.
The purpose of structured communication is to minimize misunderstandings, maintain visibility across production stages, and ensure that both parties remain aligned on project status. Transparency in updates reflects the Company’s commitment to professional collaboration and long-term partnership development.
Quality Assurance and Inspection Standards
The Company maintains internal quality control procedures at multiple stages of production including fabric inspection, in-line stitching checks, finishing review, and final pre-dispatch inspection. Each garment is evaluated for structural integrity, stitching alignment, branding accuracy, measurement compliance, and finishing cleanliness prior to packing.
The Client acknowledges that minor variations within accepted industry tolerance standards may occur in large-scale manufacturing. Size tolerance may vary within commercially acceptable measurement margins depending on garment type and fabric behavior. Similarly, slight color differences may arise due to dye lot characteristics and lighting perception.
Such minor variations shall not constitute defects provided they do not materially affect functionality or retail usability. The Company’s inspection process aims to deliver consistent quality while recognizing realistic production tolerances inherent in apparel manufacturing.
Production Quantity Tolerance
Due to manufacturing efficiencies and fabric utilization dynamics, final bulk production quantities may vary within a tolerance of plus or minus three percent of the confirmed order quantity. This range aligns with international garment manufacturing standards and reflects normal cutting optimization practices.
The Client agrees to accept and make payment for final delivered quantities within this tolerance range. Such variance shall not be considered overproduction or underproduction but rather an operational necessity to maintain efficiency and reduce excessive material waste.
In cases where exact quantities are critical for specific regulatory or contractual purposes, the Client must notify the Company in writing prior to production confirmation. The Company shall then assess feasibility and confirm any revised conditions.
Shipping Responsibility and Risk Transfer
All goods shall be considered delivered and risk transferred to the Client upon dispatch from the Company’s manufacturing facility or upon handover to the designated courier, freight forwarder, or logistics provider. From that point forward, the risk of loss, delay, or transit damage rests with the Client.
The Company shall coordinate shipment through reputable logistics partners; however, it does not assume liability for events occurring during transportation, including airline delays, customs inspections, route disruptions, or handling damage outside its control.
Clients are encouraged to request shipment insurance if required. The Company shall provide necessary dispatch documentation and tracking information to facilitate monitoring and customs processing. This clause ensures clarity in risk allocation while maintaining operational transparency.
Tracking Information and Export Documentation
For standard shipping services, tracking identification may be issued approximately four working days after dispatch due to export documentation processing and customs clearance procedures within Pakistan. International shipments require regulatory documentation, export declarations, and clearance verification prior to movement tracking activation.
The Company shall provide shipment confirmation once goods are handed over to the logistics provider. Clients acknowledge that tracking visibility may not activate immediately and that customs or airline processing times may vary depending on destination country requirements.
The Company shall provide reasonable assistance with documentation queries; however, it shall not be held responsible for customs authority decisions, inspection delays, or regulatory holds beyond its operational control.
Customs Duties, Taxes, and Import Compliance
All customs duties, import taxes, value-added tax, and clearance charges imposed by the destination country shall be solely the responsibility of the Client. The Company’s pricing excludes foreign customs charges unless otherwise agreed in writing.
The Client is responsible for understanding local import regulations, labeling requirements, and compliance obligations within their jurisdiction. Failure to clear goods due to local regulatory non-compliance shall not constitute Company liability.
Should shipments be held due to unpaid duties or incomplete import documentation, storage charges or return freight costs may apply and shall be borne by the Client. This clause ensures clarity regarding cross-border trade responsibilities.
Product Claims and Defect Resolution
If the Client believes that goods contain a major manufacturing defect exceeding industry tolerance standards, written notice must be submitted within seven calendar days of receipt. Claims must include detailed description, photographic evidence, and reference to the specific production batch.
Upon verification through internal review, the Company may, at its discretion, offer repair, replacement, or mutually agreed corrective compensation. Minor variations in size, color shade, stitching density, or finishing shall not qualify as defects unless materially affecting product functionality.
No claim shall be considered valid if garments have been altered, resold, or modified by the Client prior to inspection. The objective of this clause is to ensure structured, fair, and evidence-based dispute handling.
Refund and Non-Resalable Production Policy
Due to the customized and private-label nature of apparel manufacturing, goods produced under Client specifications cannot be resold or repurposed. Accordingly, refunds shall not be applicable once sampling or bulk production has commenced.
In the event of verified manufacturing defects, the Company shall prioritize corrective action through repair or replacement rather than monetary reimbursement.
This policy reflects the irreversible allocation of materials, labor, and production capacity once garments are cut and branded under Client identity. It ensures commercial fairness while protecting operational sustainability.
Storage and Delayed Payment Charges
Upon completion of production, final balance payment must be cleared within the agreed period. If payment is not received within ten calendar days after production completion notification, warehouse storage charges of USD 1.50 per day shall apply starting from the tenth day.
Goods shall remain in Company custody until outstanding balances are fully settled. Extended storage may increase risk of space limitation within the production facility.
If payment remains unresolved for an extended period, the Company reserves the right to take reasonable recovery measures in accordance with applicable commercial laws.
Production Delay Compensation
If bulk production exceeds fifteen working days, excluding Sundays and official holidays, and provided that delay is not caused by Client-side revisions, incomplete documentation, delayed payment, material shortages, or force majeure events, the Client may deduct USD 25 per delayed working day from the remaining balance.
This clause applies strictly to operational delays directly attributable to the Company. It shall not apply where delay results from external disruptions or incomplete approvals.
This balanced provision demonstrates accountability while protecting against unfair penalty claims.
Force Majeure Events
The Company shall not be liable for delays or failure in performance resulting from events beyond reasonable control, including but not limited to natural disasters, government restrictions, customs embargoes, labor strikes, transportation interruptions, pandemics, or supply chain disruptions.
In such circumstances, production timelines shall be extended reasonably. Both parties shall act in good faith to mitigate impact and maintain communication regarding revised expectations.
Force majeure events do not constitute contractual breach but represent unavoidable operational disruptions.
Size Chart and Specification Responsibility
The Client is responsible for providing an accurate and approved size chart prior to production. If no size chart is provided, production shall proceed according to the Company’s standard measurement specifications.
The Company shall not be liable for size dissatisfaction arising from absence of Client-approved measurement documentation. Once approved, the size chart becomes the official benchmark for quality verification.
This clause ensures clarity in measurement accountability and protects both parties from subjective sizing disputes.
Intellectual Property and Design Liability
All logos, artwork, graphics, and brand elements supplied by the Client remain the Client’s property. The Client warrants that such materials do not infringe any third-party intellectual property rights.
The Company shall not be responsible for copyright, trademark, or patent disputes arising from Client-submitted designs. In the event of legal claims related to intellectual property infringement, the Client shall indemnify the Company against associated liabilities.
This clause protects the manufacturing entity from external IP risk exposure.
Confidentiality and Data Protection
Both parties agree to maintain strict confidentiality regarding pricing structures, production methods, technical data, design files, and commercial information shared during collaboration.
The Company shall not disclose Client designs to third parties except where necessary for production execution under controlled conditions.
Confidentiality obligations shall survive termination of commercial engagement, reflecting long-term professional integrity.
Pre-Production Approval Requirement
Bulk manufacturing shall not begin without written confirmation approving the pre-production sample. The approved sample serves as the final quality and structural reference for the entire production batch.
Failure by the Client to review or respond within agreed timeframes may result in scheduling adjustments.
This clause ensures mutual confirmation prior to mass production and minimizes risk of post-production dissatisfaction.
Secure Packaging Standards
All goods shall be packed in accordance with internationally accepted export standards designed to minimize transit damage. Packaging materials shall be selected based on garment type and shipment method.
While the Company ensures secure packing, it shall not be liable for handling damage occurring after transfer to logistics providers.
Clients may request enhanced packaging solutions at additional cost if required.
Replacement Priority Commitment
Where defect claims are verified, replacement production shall be scheduled on a priority basis subject to operational feasibility. The Company shall communicate estimated correction timelines transparently.
Replacement obligations shall not exceed the quantity confirmed as defective.
This commitment reflects goodwill while maintaining commercial proportionality.
Order Cancellation Window
Orders may be cancelled within twenty-four hours of payment confirmation provided production has not commenced. Once sampling or bulk production begins, cancellation shall not be permitted due to material allocation and customization commitment.
Approved cancellations may be subject to administrative processing charges.
This clause balances flexibility with operational protection.
Lead Time Commencement Definition
Production timelines commence only after receipt of cleared payment, written sample approval, final artwork files, confirmed size breakdown, and complete technical documentation.
Delays caused by incomplete information shall automatically extend delivery schedules without penalty.
This clause prevents timeline disputes arising from partial documentation.
Mutual Dispute Resolution
In the event of disagreement, both parties agree to attempt resolution through mutual negotiation in good faith prior to initiating formal legal proceedings.
Open communication shall be encouraged to preserve commercial relationships and minimize unnecessary litigation costs.
This clause promotes cooperative conflict management.
Limitation of Liability
The total liability of the Company shall not exceed the invoice value of the specific order under dispute. Under no circumstances shall the Company be liable for indirect, consequential, or loss-of-profit damages.
This limitation ensures proportional risk allocation consistent with international B2B manufacturing standards.
Accuracy of Submitted Information
The Client is responsible for ensuring accuracy of all submitted technical packs, measurement charts, artwork files, branding instructions, and labeling content.
The Company shall rely exclusively on approved documentation. Errors arising from inaccurate Client data shall not constitute Company liability.
Governing Law and Jurisdiction
These Terms & Conditions shall be governed and interpreted in accordance with the laws of the Islamic Republic of Pakistan.
Any unresolved dispute shall fall under the jurisdiction of competent courts within Pakistan unless otherwise agreed through written arbitration arrangement.
Amendment and Revision Rights
AWIPRISES SPORTS (PVT) LTD reserves the right to amend or update these Terms & Conditions periodically to reflect operational, regulatory, or commercial developments.
Revised versions shall apply to future orders upon publication or written communication. Continued business engagement shall constitute acceptance of updated terms.
